We are looking for an Administrative Assistant who will be responsible for managing documentation.

• Ensure the proper documents are created and signed.
• Follow policies in storing accurate data and documents.
• Organize and archive documents after scanning it.
• Managing databases and preparing letters.
• Fulfill document retrieval requests.
• Retrieve and data documents quickly and efficiently when needed.
• Maintain all kinds of documents and check for signatures and dates or as much as drafting and editing sentences.
• Maintain confidentiality around sensitive documentation.

Working Conditions:

• Working hours from 8 to 4 with half an hour break.
• 2 Days off.

• Controlling Company cars maintenance & licenses.
• Medical Insurance Administration (Private & Governmental).
• Control Office supplies (Stationary-Cafeteria needs & equipment).
• Controlling transportation.
• Business Trip Reservation (Domestic & Overseas).
• Organize Company events.
• Control Facility Mgmt. companies (Soft Services: Security, Pest control and housekeeping).
• Vendor registration and purchasing control sheet.
• Following facilities issues.
• Employees Welfare program.

·         Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

·         Make travel arrangements for executives.

·         Manage and maintain executives' schedules.

·         Answer phone calls and direct calls to appropriate parties or take messages.

·         Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

·         Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

·         Make travel arrangements for executives.

·         Manage and maintain executives' schedules.

·         Answer phone calls and direct calls to appropriate parties or take messages.

·         Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

• Reads and routes incoming mail, Locates and attaches appropriate file to correspondence to be answered by

 employer.

• Composes and types routine correspondence.

• Organizes and maintains file system, and files correspondence and other records.

• Answers and screens manager's telephone calls, and arranges conference calls.

• Coordinates manager's schedule and makes appointments.

• Greets scheduled visitors and conducts to appropriate area or person.

• Arranges and coordinates travel schedules and reservations.

• Conducts research, and compiles and types statistical reports.

• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and
   transcribes minutes of meetings.

• Makes copies of correspondence or other printed materials.

• Prepares outgoing mail and correspondence, including e-mail and faxes.

• Orders and maintains supplies, and arranges for equipment maintenance.

• Other duties as assigned.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Assist all departments in their daily tasks
• Reporting to the office manager and supporting in supervising the other services & admin team
• Answer the phone and determine how best to direct the call (i.e. put on hold and transfer to appropriate department or person.)
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Great client and set a positive office atmosphere
• Handle couriers and other tasks related specially to sales and marketing team
• Organize and maintain files and records; update when necessary
• Perform clerical functions such as preparing correspondence, Faxes, telephone, etc.
• Work closely with the officers, office manager, and all departments to provide a professional and welcoming transitional presence.